Tag Archive for: inspection and maintanence

Fire protection sprinkler system with red pipes is placed to hanging from the ceiling

Frequent fire protection system inspections and maintenance are essential in protecting your property and, more importantly, your people. But, building owners may have questions such as: who can inspect my fire protection systems? Do they need a license? How often should the systems be inspected? What will be covered in the inspection?

First, What is a Fire Safety Inspection?

A fire safety inspection is a necessary examination of a building or structure and its relevant fire safety documents. A fire safety inspection measures how well your building is managed in regard to fire safety. 

Legally, buildings must comply with a set of building codes and ordinances to keep their occupants safe. A fire safety inspection ensures you are doing so and calculates the potential risk factor in a given facility. 

Who Can Inspect and Maintain My Fire Protection Systems? 

This is a tricky question that does not, unfortunately, have one answer. Why? NFPA standards aren’t clear on who, exactly, may work with a fire protection system across the United States. NFPA 25 requires that those engaging in inspection, testing, and maintenance must be “qualified.”  The meaning of “qualified” may be left up to individual jurisdictions.

 

However, if you own a building in California, there are some clear rules to follow. Let’s take a look.

 

In California, a license is required to test or maintain a fire sprinkler system.

From the California Health and Safety Code:

“13196.5. (a) Except as provided in subdivisions (b), (c), and (d), no person shall engage in the business of servicing or testing automatic fire extinguishing systems without a license issued by the State Fire Marshal pursuant to this chapter.”

We understand that maintaining fire sprinkler systems can be complicated. If you have questions, we have answers. Reach out to us today if you are unsure who should inspect your fire protection system. 

Who is Responsible For Ensuring All Systems Are Properly Maintained?

According to NFPA 72, National Fire Alarm and Signaling Code, the owner is responsible for inspections, testing, and maintenance, as well as any alterations or additions to the fire alarm system. 

If your building’s fire system is being regularly inspected and is up to code, it significantly decreases the probability that your property will be destroyed in the event of a fire. 

How Often Should Fire System Inspections Occur?

According to the NFPA code, inspections of your fire and life safety systems are required to occur on a quarterly and annual basis. 

What is NFPA Code?

The National Fire Protection Association (NFPA) has over 300 codes and standards that apply to nearly all buildings, services, installations, and processes. NFPA codes are designed to reduce or minimize the effects of fires and other safety risks. 

A little intimidated to start reading 300 NFPA codes and standards? That’s okay- we get it! Begin by checking out this article, where we break down a couple of codes you should know. 

What Will Be On My Inspection Report?

Your inspection report will include:

  • The location of every device in the building
  • Whether each device passed or failed inspection
  • The reasons why each device passed or failed inspection
  • Date and time stamps of when each device was inspected
  • Device inventory 
  • Device warranty status
  • Indication of the length of time devices have been in service
  • Verification of report results

Do All Fire System Components Need to Be Checked With The Same Frequency?

Some components of a fire system need to be checked more often than others. 

For instance, a fire pump may require weekly or monthly inspections, whereas sprinkler systems may only need a quarterly check. 

Need Help With Inspections and Maintenance?

At VFS, we partner with our clients to ensure their maintenance and inspections are scheduled and performed regularly. The expert team at VFS Fire & Security Services has the breadth of knowledge to provide all regular scheduled and code-mandated fire protection system inspections. We have a diverse team of experienced fire protection professionals capable of inspecting and servicing even the most complex fire protection systems. 

Our advanced platforms and highly trained dispatch team allow us to manage inspections and testing from inception to execution. We tell you what’s due when it’s due, and why it’s due, and we constantly communicate with your team to keep you up-to-date on the latest information within your facilities. Allow us to be your trusted Inspector Gadget and take on all your inspection and maintenance needs.

Do you have your inspection already scheduled? Here’s how to prepare for a fire safety inspection before it occurs.

Engineer checking Industrial fire control system,Fire Alarm controller, Fire notifier, Anti fire.System ready In the event of a fire.

An unscheduled fire safety inspection can feel like a pop quiz for property owners. However, just like in school, this pop quiz won’t be too bad… if you did your homework!

(Don’t worry, you won’t need to do any pre-calc to prepare for a scheduled or unscheduled fire safety inspection!) All you need to do is follow a few simple steps.

Below, we’ve prepared a fire safety checklist to help you prepare and pass your next inspection—whether it’s scheduled or a drop-in—with flying colors.

Let’s take a look!

Prep Your Paperwork

Collect and organize paperwork showing any steps your business takes to address fire protection and any previous inspection violations. This demonstrates that your business is committed to meeting requirements.

Collect Proof of Services and Inspections

Keep track of services and inspections that licensed professionals have performed on your systems, such as:

  • Serviced fire alarms
  • Fire extinguishers
  • Sprinkler systems, and
  • Fire pumps

Make Appointments for Outstanding Maintenance

It’s time to sit down and make some appointments—yay! Contact some trained professionals (like our team at VFS) to help with the maintenance of your fire protection systems. This will not only help you pass inspections but also will protect your people and property.

Not sure if your commercial property needs servicing? Read on to learn how often fire protection systems should be serviced.

Take Precautions Against Special Hazards

Special hazards are areas that require special hazard fire equipment and fire alarms.

Building owners should note that special hazards are not specific fire hazards that occur as a result of certain situations or triggers, such as a flammable liquid being too close to a heat source.

Instead, special hazards can be things like gasoline pumps, computer server rooms, or storage areas that may contain flammable or combustible chemicals.

Read on to learn more about solutions to special hazards.

Clear Clutter

To prepare for a fire safety inspection, building owners should make it a priority to avoid clutter. Why? Clutter can quickly become combustible waste and serve as fuel for fires.

Combustible waste can take many forms, including:

  • Trash (i.e. cardboard boxes, paper, cartons, etc.)
  • Debris
  • Plant matter
  • Yard trimmings
  • Fallen trees
  • Wood, and
  • Leaves

Fire laws prohibit the accumulation of these items anywhere except intended disposal locations.

Lastly, property owners should make an active effort to keep their hallways free from obstructions.

Properly Store Combustible Waste

It can be difficult to keep combustible materials off your property at all times. Instead, we suggest prioritizing safe storage for these materials to prepare for an inspection. 

For example, property owners can:

  • Use lids on containers 40 gallons or greater
  • Keep containers exceeding a capacity of 40.5 cubic feet outdoors and over five feet away from construction work
  • Keep storage containers away from the building, and
  • Ensure storage containers near facilities don’t contain oily rags or other unsafe materials without proper container identifications

This will help keep any staff working on the property safe as well as help prepare the space for inspection.

Ensure Efficient Entry for the Fire Department 

According to national codes, all buildings must offer firefighters safe and immediate access.

Complying with this code should be simple. Most businesses comply with this code by mounting fire department lock boxes on the outside of their building.

This way, in the event of an emergency, the fire department can open the lock boxes with a master key and enter the building.

Part of the reason for keeping clutter out is to allow firefighters to safely navigate the building. Trust us, you don’t want firefighters tripping over the cardboard boxes from Amazon during a fire!

Make Sure the Fire Department Has Access to Water

Building owners should clearly mark all fire hydrants and ensure they are available for use. Additionally, fire hydrants must have three feet of clear space on all sides to allow firefighters access. This means that the building occupants should not be parking within this space—sorry Brandon from HR, it’s time to learn to parallel park!

Further, to prepare for inspection, building owners can check the fire department connection (FDC) that allows firefighters to supply water to a sprinkler system. This system should also be marked and accessible.

Need Help Preparing For Inspection?

At VFS Fire & Security Services, we have a diverse team of experienced fire protection professionals who are capable of inspecting and servicing even the most complex fire protection systems.

We tell you what’s due, when it’s due, and why it’s due, and are constantly communicating with your team to keep you up-to-date on the latest information within your facilities.

Read on to learn more about our testing and inspection services.

 

How to Prepare For Fire Safety Inspections infographic